JOB DESCRIPTION

APPROVE

___________________________________ (initials, surname)

(name of organization, pre- ________________________

acceptance, etc., its organizational (director or other

legal form) official person, authorized

must approve

nostalgic instruction)

» » ____________ 20__

Job description of the deputy head of the enterprise for production

______________________________________________

(name of organization, enterprise, etc.)

» » ______________ 20__ N_________

real job description developed and approved for

on the basis of an employment contract with __________________________________________

(name of the position of the person for whom

And in accordance with

this job description has been drawn up)

provisions Labor Code Russian Federation and other regulatory

acts regulating labor relations in the Russian Federation.

I. General provisions

1.1. Deputy head of the enterprise for production

education, great practical experience in planning and

organization of production.

1.2. Deputy Production Manager reports to

1.3. Deputy production manager organizes

timely release of quality products by the services of the enterprise,

directly subordinate to him, ensures the implementation in

production of progressive methods and systems of planning and organization

production.

II. Job Responsibilities DEPUTY DIRECTOR FOR PRODUCTION

2.1. Day-to-day management of the activities of workshops producing

enterprise products.

2.2. Managing the execution of individual production tasks

target products.

2.3. Organization, management and control of the work of the collection workshops

waste of ferrous and non-ferrous metals.

2.4. Organization, management and control over the work of production shops

new products.

2.5. Ensuring implementation and compliance with approved standards and

specifications, as well as the use of modern tools and methods

measurements and tests during production, ensuring control over

the state of these funds and compliance with the established procedure for their

use.

2.6. Participation in the development and implementation of production measures

competitive products, systematic analysis of its technical

2.7. Participation in the development of phase-out proposals is not

in demand products.

2.8. Introduction of modern methods into the practice of workshops

organization and planning of production, creation of conditions for

high-performance work, ensuring compliance with the law

on labor, rules and norms of labor protection, safety measures,

industrial sanitation.

2.9. Preparation of orders on all matters relating to him

competencies, in the field of production of products, sequence

production, production time and other binding

head of production, head of workshops and sections.

III. Rights DEPUTY DIRECTOR FOR PRODUCTION

The deputy head of the enterprise for production has the right to:

3.1. Issue orders and give instructions to the chiefs of all

included in this production departments and services regarding the solution

issues of production, its provision and compliance with the rules of internal

work schedule operating in this enterprise.

3.2. Review and submit plans to director for approval

production in the nomenclature section by enterprise and workshops.

3.3. Approve calendar plans and production schedules

nomenclature of parts and assemblies.

3.4. Require from everyone production units and services

included in the production, data on the progress of the production

programs and their provision.

3.5. Give opinions on projects annual plans production

enterprises, as well as for individual tasks.

3.6. Approve the work plans of the planning and production department and

dispatch service.

3.7. Coordinate production plans for new products

the timing of their manufacture, research work related to

production.

3.8. To convene and hold meetings on issues included in its

competence.

3.9. Sign and endorse documents within your

competencies.

IV. A responsibility DEPUTY DIRECTOR FOR PRODUCTION

Deputy head of the enterprise for production

a responsibility:

4.1. Per improper execution or failure to perform their duties

duties as set out in this job description

within the limits set labor law Russian Federation.

4.2. For offenses committed in the course of exercising their

activities, - within the limits determined by the current administrative,

criminal and civil legislation of the Russian Federation.

4.3. For causing material damage - within the limits determined

current labor and civil legislation of the Russian

Federation.

4.4. ______________________________________________________________.

The job description was developed in accordance with ________________

(Name,

_____________________________.

(initials, surname)

_____________________________

(signature)

» » ________________ 20__

I am familiar with this job description: (initials, surname)

_________________________

(signature)

» » _____________ 20__

1. General Provisions

1.1. This job description defines the functional duties, rights and

responsibility [Name of the organization in the genitive case] (hereinafter referred to as the Company).

1.2. The Deputy Director for Production is appointed to the position and dismissed from

positions in accordance with the procedure established by the current labor legislation by order.

1.3. The Deputy Director for Production reports directly to [name of position of immediate supervisor in the dative case] of the Company.

1.4. The Deputy Director for Production belongs to the category of managers,

heads the production work of the Company and is subordinate to:

1.5. The Vice President for Production is responsible for:

- proper organization production work in accordance with the approved programs (plans) of the Company;

- performing and labor discipline employees of production departments;

- the safety of documents (information) containing information constituting

trade secret organizations (enterprises), other confidential information, including personal data of the Company's employees;

— provision safe conditions labor, maintaining order, following the rules

fire safety in industrial premises.

1.6. Persons who have

higher professional (technical) education and work experience in the specialty

managerial positions in the industry sector of the economy corresponding to the profile of the enterprise for at least 5 years.

1.7. In practice, the Deputy Director for Production should

guided by:

— legislation, regulatory legal acts, as well as local acts and

organizational and administrative documents of the Company regulating production;

- internal labor regulations;

— rules of labor protection and safety, ensuring production

sanitation and fire protection;

- instructions, orders, decisions and instructions of the director of the organization;

- this job description.

1.8. The Deputy Director of Operations must know:

— legislation, regulatory legal acts on the organization of production, the basics

environmental law;

— organizational structure of the Company, profile and specialization, as well as the purpose and

development strategy;

— current and prospective needs of the Company in production resources (main

funds, raw materials, equipment, technologies), methods of their planning and forecasting;

— tasks of production units to meet the needs of the Company in

products of the appropriate quality, quantity, assortment and nomenclature, the ability to solve these problems;

— methods for analyzing the state of the Company's production potential, material and

other resources required to maintain it at an appropriate level;

— main and reserve production capacity Society;

— the state and prospects for the development of the industry that is specialized for the Company;

– the procedure for drawing up and coordinating plans production activities Society;

– the procedure for concluding and executing contracts for the production and supply of finished

products, semi-finished products, blanks and components;

— modern theories organization of production;

— advanced domestic and overseas experience organization of production;

— composition and structure of production (including technological) documentation of the Company;

— management (to the extent required for the effective management of production units), Business Etiquette, rules of conduct business correspondence on production issues;

- funds computer science, communications and communications;

- Rules and norms of labor protection.

1.9. During the temporary absence of the Deputy Director for Production, his

Responsibilities are assigned to [Deputy Position].

2. Functional responsibilities

The Deputy Director for Production is obliged to perform the following labor functions:

2.1. Lead the production work in the Company and confidently manage it

activity.

2.2. Create optimal conditions for timely and high-quality execution

production units of the daily tasks assigned to them in strict

in accordance with the approved procedure (regulations) of work, production technology

products manufactured by the Company.

2.3. Manage the work on the formation of production policy and development strategy

production, determination of its main directions in accordance with the Company's development strategy and measures for its implementation.

2.4. Take part in the development of business plans of the Company in terms of ensuring current

and prospective needs for the production of products of a certain quality, quantity, assortment and nomenclature.

2.5. Ensure the necessary level of technical preparation of production and its

constant growth, increase in production efficiency, cost reduction (material, financial, labor), rational use of production resources, high quality and competitiveness of manufactured products, their compliance with current state standards, specifications and requirements of technical aesthetics, as well as its reliability and durability.

2.6. Organize research in the Society, including with the involvement of

third-party organizations (institutions), as well as the development and implementation of comprehensive programs for the development of production potential and production plans.

2.7. Manage the development of measures for reconstruction and modernization

production capacities of the Company, prevention of harmful effects of production on environment, careful use natural resources, creating safe working conditions and improving the technical culture of production.

2.8. Organize the development and implementation of implementation plans new technology and

technology, carrying out organizational and technical measures in production, scientific and

research and development work.

2.9. To carry out personally and through subordinates effective control over the state of

production, compliance with the design, engineering and technological

discipline, rules and regulations on labor protection, safety, industrial sanitation and fire safety, requirements of environmental, sanitary authorities, as well as bodies exercising technical supervision.

2.10. Ensure the effectiveness of design solutions, timely and high-quality

preparation of production, technical operation, repair and modernization of equipment.

2.11. Manage activities to improve the range and quality of products,

produced by the Company, its improvement and renewal, the creation of new competitive types of products, as well as the design and implementation of integrated mechanization and automation in production technological processes, control and testing of high-performance specialized equipment, development of standards for the labor intensity of products and norms for the consumption of materials for its manufacture, consistent implementation of the savings regime and cost reduction.

2.12. Ensure timely preparation of technical documentation (drawings, specifications, technical conditions, technological maps).

2.13. Coordinate work on issues of patent and inventive activities,

unification, standardization and certification of products, certification and rationalization of jobs, metrological support, mechanical and energy maintenance of production.

2.14. Take measures to improve the organization of production, labor and

management based on the introduction of the latest technical and telecommunication means

performing engineering and management work.

2.15. Participate in the analysis of the Company's production activities in order to

identifying production reserves, eliminating losses and unproductive costs,

rational use of material, human and other resources.

2.16. Work to ensure strict compliance with production and

technological discipline.

2.17. Participate in the development and implementation of rational production (including technological) documentation.

2.18. Ensure the preparation of operational reports on the results of the implementation

production order, statistical reporting, as well as submitting them in the prescribed manner to the relevant authorities.

2.19. Ensure reliable protection of information (documents) containing information,

constituting a commercial secret of the Company, other confidential information, including

personal data of the Company's employees.

2.20. Manage the training of subordinates, create conditions for them to improve

qualifications, professional growth, development business career and official

advancement in accordance with personal merit and skill level.

2.21. Monitor the compliance of subordinates with the rules of labor protection and technology

safety, industrial sanitation and fire protection.

2.22. Use in relation to subordinates granted rights to encourage them

(bringing to account).

2.23. Create conditions for the introduction and proper functioning of advanced

production technologies, their subsequent improvement and optimization.

2.24. Manage production planning and reporting.

2.25. Manage the distribution of the production task, ensuring it

timely, rhythmic and uniform communication to production units of the forms of documents necessary to ensure production activities, as well as internal organizational, regulatory and regulatory and methodological documents on production management.

2.26. Study, generalize and apply in practical activities advanced domestic and foreign experience in production management.

2.27. Consider proposals for ensuring ergonomic working conditions, rationalization of workplaces and submit them for a decision to the head of the Company.

2.28. Advise the head of the Company, heads of departments on topical and pressing issues of practical organization of production.

2.29. Provide personally and through the involvement of subordinates methodological assistance to employees

departments of the enterprise on the choice of optimal methods for performing

production task, the most effective application of technologies and technical

The Deputy Director for Production must timely and fully

work out and present officials reporting and other documentation with appropriate powers.

If necessary, the Deputy Director for Production may be involved in

performance of their duties overtime, by decision of the director of the organization, in the manner prescribed by labor legislation.

The deputy director for production is obliged, on the basis of orders from the head

Society, in the absence of the latter (vacation, illness, business trip), perform

duties of the head of the Company, while acquiring the appropriate powers and rights.

3. Rights Deputy director for production

The Deputy Director for Production has the right to:

3.1. Make decisions for the proper organization of production work,

ensuring the daily activities of the production divisions of the Company - on all issues related to its competence.

3.2. Submit to the head of the Company their proposals for encouraging (bringing to responsibility) subordinate employees - in cases where their own powers are not enough for this.

3.3. Prepare and submit to the head of the Company their proposals for improving production work, its additional personnel, material and technical support, etc.

3.4. Participate in work collegiate bodies management when considering issues related to production.

4. Responsibility and performance evaluation Deputy director for production

4.1. The Deputy Director for Production bears administrative, disciplinary and

material (and in some cases provided for by the legislation of the Russian Federation - and criminal) liability for:

4.1.1. Failure to follow or improperly follow official instructions

immediate supervisor.

4.1.2. Failure to perform or improper performance of their labor functions and assigned

tasks for him.

4.1.3. Misuse of granted official powers, as well as

using them for personal purposes.

4.1.4. Inaccurate information about the status of the work entrusted to him.

4.1.5. Failure to take measures to suppress identified violations of safety regulations,

fire and other rules that pose a threat to the activities of the enterprise and its

employees.

4.1.6. Failure to comply with labor discipline.

4.2. Evaluation of the work of the Deputy Director for Production is carried out:

4.2.1. Direct supervisor - regularly, in the process of everyday

implementation by the employee of his labor functions;

4.2.2. Attestation commission of the enterprise - periodically, but at least once every two years

based on the documented results of work for the evaluation period.

4.3. The main criterion for evaluating the work of the Deputy Director for Production is

quality, completeness and timeliness of the performance of the tasks provided for by this

instruction.

5. Working conditions Deputy director for production

5.1. The mode of operation of the Deputy Director for Production is determined in accordance with

internal labor regulations established by the Company.

5.2. In connection with the production need, the deputy director for production is obliged to travel to business trips(including local importance).

5.3. In connection with the production need, the Deputy Director for Production

to perform his labor functions, official vehicles may be provided.

6. Right to sign

6.1. Deputy Director for Production to ensure his activities

the right to sign organizational and administrative documents on issues included in his functional duties is granted.

The job description was developed in

According to____________________________

(name, number and date of the document)

Head of structural

divisions

____________ ________________________

AGREED:

Head of the legal department

___________ _______________________

(signature) (surname, initials)

Familiarized with the instructions:

__________ ________________________

(signature) (surname, initials)

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At many enterprises, the position of deputy director is being formed. We will immediately say that, if necessary, such a specialist replaces the director and assumes all management functions. The rest of the time, the specialist performs a clearly limited range of duties. In fact, the director must control everything, his deputy also takes on some of these functions, and subsequently provides the director with concise reports that allow you to clearly define the structure of the enterprise. That is, a specialist of this format takes on part of the duties of a manager in order to create better control over all areas of the enterprise or organization. It is quite obvious that in order to perform such functions, management must give such a specialist a number of powers.

The specialist monitors the work on the modernization of the enterprise as a whole, carries out the procedure for analyzing the current state of the company, makes a decision on the introduction of certain modifications in order to create more comfortable and less costly work processes. Also provides staff necessary information educational character. That is, it organizes seminars, advanced training courses, makes sure that training processes are systematically carried out in labor protection and technology, which allows you to carry out the process of performing professional actions safely. The need for a competent approach to the analysis process is established financial expenses enterprises. A specialist of this format accepts reporting documentation from other departments, carries out the process of its analysis, compiles general reports and provides it to the manager. After that, on the basis of the information received, the process of adopting certain projects is carried out, which relate to the modification and changes in the work of an enterprise or organization, the introduction innovative methods into production, etc.

The Deputy also takes on the responsibility of conducting educational work. In principle, such duties may not be formed at different enterprises, but most often, it is the deputy who makes sure that all employees comply with qualification requirements came to work on time. Carries out certain collections, if necessary. Assesses the possibility of dismissal in case of systematic absenteeism or lack of fulfillment of the basic requirements determined by the instructions of the official format. Certainly, work is carried out that prevents the possibility of negative consequences. That is, the deputy takes on the responsibility of systematically conducting lectures that relate to violations and their consequences, conducts individual conversations with violators.

As you can see, the duties of such a specialist are presented in an expanded list. In fact, a specialist is a link between employees and the entire enterprise, with the head. All the data that the deputy receives, he enters into specialized reports, after which he transfers them to the head. Often, the instructions of the official format include the authority to participate in negotiations when signing contracts, as well as in negotiations, on the basis of which a decision is made to introduce new work systems at the enterprise.

Drawing up a job description for such a specialist is actually not an easy task. There is a fairly significant number of templates, the use of which allows you to quite competently draw up a document, taking into account the need to describe requirements, powers, certain important points that relate to obligations, etc. Each item is described in great detail, which makes it possible to clearly define the goals that management sets for a specialist for the performance of their professional duties.

When compiling the instructions, a detailed description of the requirements is formed, on the basis of which the process of selecting a specialist for a vacant position will be carried out in the future. A description of all the duties that are set as goals and objectives for the specialist is also compiled. Failure to comply may result in legal dismissal. Be sure to describe the powers that will be vested in the specialist at the enterprise, a description of responsibility is also formed.

Sample instructions for deputy director

It is very important to clearly follow the structure of the instruction, taking into account the fact that it must certainly contain the relevant parts that define important points regarding hiring, that is, a description of the requirements. As well as a description of the duties that will later become the basis for the fulfillment of the goals and objectives set for the employee.

• General position

This section describes the important points regarding organizational aspects and hiring specialists who meet certain requirements:

1. Describes the requirement that relates to the availability of education. Here you need to clearly indicate what education a specialist should have, how many diplomas are needed to get a vacant position, etc .;
2. Quite often, the instructions indicate data that relate to the issue of experience. Immediately it must be said that in this situation the presence of at least a year of experience is determined, and most often an indication is given that work experience should be exclusively in the field of management;
3. It certainly indicates what skills, knowledge and skills a specialist should possess. Here it is very important to indicate all the criteria that are essential for the fulfillment of the goals set for the specialist;
4. Instructions are established on how the position is filled. That is, which specialists can perform the duties of the position, if the specialist is absent from work;
5. Subordination structure is established. In fact, it is indicated who exactly is the direct supervision of the deputy, as well as which specialists fall under the control this employee;
6. Often in this section it is indicated what kind of knowledge on the issue legislative framework should be with a specialist.

• Description of responsibilities

A description of the functions, tasks and obligations that the specialist will perform as the basis of his professional activity:

1. Responsibilities that relate to the issue of the formation of documentation of the reporting procedure for management;
2. Responsibilities of a managerial nature and work with specialists of the enterprise;
3. Those duties that are aimed at improving the work of the enterprise, etc.

Below, we will provide a complete list of responsibilities as a template, using such information, you can quickly carry out the procedure for compiling a document, taking into account all the needs in your enterprise or in your company. It should be said right away that when using template options for lists, you can independently supplement or modify certain items. If you do not have such duties assigned to a specialist, you simply remove them.

• Description of rights and powers

This section, in fact, contains a description of the powers that you give an employee when hiring. You must understand that the lack of certain rights can significantly slow down the work of a specialist, which means that you may have serious difficulties in the process of achieving the goals set for him. It must be indicated that the specialist has the right to fulfill the obligations assigned to him, using certain resources of the enterprise.

A description of the rights regarding the signing of documents and the request for certain reporting from specialists of other departments is given. A detailed description of the rights that a deputy has in the process of interaction with other employees of the enterprise and with the manager as a whole is carried out. Here you need to be extremely careful, trying to describe all the necessary powers, and the description must be drawn up in such a way that it has an unambiguous understanding.

• Specialist Responsibility

It is quite obvious that any position will require a specialist certain compliance rules and laws. It is immediately necessary to point out that violation of the established norms of the law can lead to the manifestation of significant liability. In fact, you can take any template and rewrite the main points of responsibility from it. Since in the standard case a description of the responsibility of the material plan is formed. That is, it is indicated that if the actions of an employee have caused negative, material consequences for the enterprise, then a kind of responsibility is formed. A description of those nuances that relate to the violation of laws is being formed, which will certainly cause liability in accordance with the laws of our country.

As you can see, the structure and form of the documentation is quite simple and clear. There are many templates that you can use either as an example, that is, using the structure and main points, or as a sample, modernizing only certain points, to suit your individual requirements.

Job Requirements

Based on the requirements, the process of selecting a specialist for a vacant position is carried out. Accordingly, the description of this aspect is made in great detail. The law determines that the manager cannot refuse to hire an employee who fully complies with the established requirements for vacant position otherwise, the possibility of filing an application with the court for consideration of the employer's unlawful actions is formed. To exclude such disputable situations, it is imperative to correctly and correctly carry out the process of describing all the requirements for choosing a candidate for a position:

1. The specialist must have higher education. Here it must be said that many enterprises establish the need to hire specialists who have an economic education. Other enterprises establish requirements for hiring specialists with an education that relates to management. On the large enterprises they try to hire specialists with the two educations described above;
2. Often it is necessary to provide documents that determine the existence of experience. Here we immediately say that the experience most often should be in the field of management, and at least one year. Nevertheless, it is often indicated that specialists who have no experience at all are accepted for the position;
3. The personal qualities of a specialist, which are important and critical, are determined. It is established that a specialist must be able to negotiate, must be competent, communicative and mobile. Certificates and documents may be required to confirm the presence additional education etc.;
4. It is established that the specialist must have certain knowledge in the field of legislation. Most often, this paragraph is indicated in order to subsequently be able to make a description of responsibility for non-compliance with certain legal norms. Among other things, it is determined that a specialist must have a number of additional skills and knowledge. For example, knowledge of English language, in case the enterprise will carry out certain international relations.

It is also established that the manager can make all his wishes to the candidate in the requirements. For example, it may be indicated that a specialist in without fail must possess the skills, abilities and knowledge that relate to the specifics of the enterprise. Among other things, it can be emphasized that a specialist must have knowledge that allows him to use modern software of the software version.

The list of requirements is formed in almost all template documents, and this is an important aspect, at the same time, these requirements should not always be reflected in your specific instruction, because, in fact, it may have completely different requirements. You can hire specialists with secondary education, who do not have relevant experience, etc. It all depends on your personal wishes, as well as on your individual needs.

List of specialist functions

When compiling a job description, they try to immediately prescribe all the functions that are assigned to a specialist. Based on the described main functions, it is possible to create a detailed description of duties. The deputy director may have different functions, depending on the enterprise, its direction, as well as on official duties director. Accordingly, this aspect is prescribed individually. But, we recommend that you familiarize yourself with the standard description of functions, on the basis of which you can make your own list of the functionality of your specialist:

• The specialist assumes the function of a managerial nature. In this case, all the nuances of the interaction of the deputy head with employees are prescribed, as well as the duties that he can perform in accordance with the requirements for the positions of certain employees. In fact, a specialist of this format has the right to control the execution of an official type instruction for each position, is obliged to maintain reporting documentation on the fulfillment of duties for each employee, controls the work schedule and assumes the function of applying penalties;
• The specialist takes part in the development of plans that relate directly to the development of the company and the creation of strategies this development. In this case, the specialist collects relevant information that relates to the fulfillment of certain tasks, generates specialized statistics on the expansion of areas of influence and the relevance of products or services, develops and proposes his own development strategies;
• At certain enterprises, a specialist of this format assumes obligations to expand the client base, carries out meetings and negotiations, signs relevant documents that relate to the interaction of companies, organizations and enterprises;
• The specialist monitors the submission of documentation to all state supervisory authorities, supervises the timeliness of submission necessary documents supervises the recruitment and dismissal of specialists, etc.

That is, the functions of a specialist are quite broad. At the same time, the function of providing maximum assistance to the director of the enterprise in matters of company management is certainly indicated. Thus, the specialist can get a more extended functionality of duties. In certain cases, a kind of division of duties between the director and his deputy is made. Such nuances must certainly be reflected immediately in the description of the functions, after which, in a detailed description of all the duties that the specialist assumes after employment.

Description of specialist duties

The question of describing the duties of a specialist should be approached very carefully and in detail. Here you should clearly describe the actions that the specialist must perform without fail. Only in this way, you will be able to demand the appropriate performance in the future:

1. The specialist exercises control, as well as carrying out certain actions of the financial order, in the implementation of the activities of the enterprise. That is, control over the use of funds for development, production and payment wages, as well as the calculation of expenses for the next reporting period. A specialist can also draw up development strategies that could reduce the level of costs for ensuring the vigorous activity of an enterprise or organization;
2. Also, actions are carried out that form the activation of the work of all specialists, an analysis of their usefulness is carried out, knowledge is checked, the relevance of this knowledge, the ability to apply it in practice. That is, a detailed control of the work of specialists is carried out in order to optimally spend the enterprise's funds on the organization of an ideally set economic activity;
3. The deputy must ensure the procedure for the circulation of products, and must also control the issues of timely conclusion of contracts with various companies with which the enterprise cooperates;
4. There is a choice of options for cooperation with organizations that could produce a timely and high-quality advertising campaign in order to expand the scope of the company, as well as increase sales or consumption of services;
5. The Deputy also assumes all responsibilities that relate to the issue of educational work. At the same time, he carries out the process of supervising the issues of saving savings of resources, taking into account the possibility of refusing certain employees who do not fulfill their tasks;
6. Among other things, the employee carries out actions that are aimed at the rational distribution of the company's resources in order to increase the level of profitability, it is possible to use additional funds for the intensive development of departments, etc.;
7. Establishes an obligation to improve financial indicators enterprises. In this case, the deputy director, in fact, supervises other departments and other specialists who are responsible for promoting products or services, as well as for modernizing the enterprise, taking into account the reduction in the cost of completing the tasks;
8. The duties of a specialist also include strengthening, and in certain cases expanding the enterprise and its areas of activity, taking into account the need to improve financial growth. Accordingly, in this case, the specialist himself can create certain methods for promoting the enterprise and its products, as well as services, and can supervise departments specially created for this;
9. The specialist makes sure that the use of products, raw materials, resources of the company is rational, so that the cost of marriage, as well as excessive consumption of materials or raw materials does not arise as an element of reducing the level of profitability.

How well is the instruction written?

Let's say right away that compiling instructions is not difficult. At the same time, it should be said that each manager sets his own requirements regarding the recruitment of a deputy. In certain cases, the transfer of part of the director's duties to the deputy is formed, in other cases, the deputy takes on a separate functional of duties. That is, in our article, we have provided a description of the main points, and also provided a document template so that you can compile this document yourself, and without much difficulty and problems. Based on the information provided, you can actually quickly understand the structure, as well as the main, important points that you should definitely mention in the instructions.

At the same time, you should certainly carefully evaluate the most important factors, such as the description of the requirements, because they are the basis for hiring a specialist. Equally important is the description of the obligations, because on the basis of such a description you will be able to clearly supervise the performance of the employee. Do not forget that your employee should be given rights and powers. And you should also indicate all the nuances of responsibility for this profession.

depending on the number of employees and organizational structure enterprises, the staffing table may provide for various names of the positions of the deputy CEO, for example:

• First Deputy General Director;
• Deputy General Director for general issues;
• Deputy General Director for financial activities;
• Deputy General Manager for Sales, etc.

A sample job description for a deputy director of an LLC (2020), which can be downloaded in the article, will differ from all other job title options in the functional rights and duties of the first persons of the organization.

The structure of the job description

The job description consists of four sections:

1. General provisions.
2. Job responsibilities.
3. Rights.
4. A responsibility.

General provisions

To whom is the Deputy subordinate?

The subordination of the deputies, as a rule, is direct, that is, they are directly subordinate to the first person of the organization. However, it is permissible to make an announcement in the instruction that, for example, the first deputy is directly subordinate to the head of the organization or directly to the decisions of the owners of the company. In the job description of the Deputy for General Affairs, you can indicate that he reports not only to the head of the organization, but also to his first deputy.

Who is subordinate to the Deputy

If a headcount enterprises are significant and the number of deputies is more than two, it is advisable to assign in writing to each of them certain divisions that they will supervise, and whose management will be closed directly to each of them. The first deputy supervises, as a rule, divisions related to the main and direct activities of the company, for example, production, the energy department and technical control. The address of the Deputy for Economic Affairs is the departments of planning, sales and accounting. The area of ​​responsibility of the deputy for general issues is the economic department, personnel and office.

Procedure for appointment and dismissal from office

Depending on the established order in the organization, the instructions in this section indicate that a person is appointed and dismissed from his position by order of the head of the company. It may be indicated that people are appointed to the positions of the ZGD (as the names of these positions are sometimes abbreviated) in accordance with the charter of the organization, the decision of the owners of the company, and are subject to dismissal in the same manner.

Who performs duties during the period of temporary absence

This section of the general part of the instruction provides for the procedure for temporary replacement in the event of the absence of the deputy director. Most often, as the job description ascribes, the deputy general director can be replaced by the head of one of the departments he supervises. This allows you to plan work more efficiently, since you do not have to think every time who can perform the duties of an absent employee. It can be written in a simpler way that the interim will be a specialist appointed by a separate order of the general director.

Qualifications

If the position does not imply the presence of any benefits or restrictions that are provided for by applicable law, the developer of the instruction can independently decide what education and work experience the employee should have. As a hint, you can use the qualification directories of managerial positions. If the position implies the presence of benefits and restrictions or it is included in the list professional standards, it will suffice to indicate that the person appointed to this position must meet these qualification requirements. Information about wages (in rubles or currency) is not indicated in the job description.

What you need to know, be able to and what to be guided by

This section is of no practical value, but is traditionally indicated in all job descriptions. Suffice it to mention in in general terms that the employee must know the law (depending on the line of business), be able to apply it in practice, and that he is guided by the charter of the company, as well as the regulations of the general director.

Job Responsibilities

The most important section of the manual, because it is labor function worker. The duties of any deputy follow from:

• the need to address the range of issues delegated to him by the Director General;
• the specifics of the activities of the units that he oversees.

In addition, the position of deputy director is endowed with organizational and administrative functions, and the labor function of an employee in this section focuses on the coordination and management of subordinate employees. If job responsibilities are being developed, it is recommended to use mostly verbs:

• organizes;
• coordinates;
• leads;
• controls;
• provides;
• takes action, etc.

For example, the first deputy director is required to:

• coordinate the work of all departments in accordance with the goals and objectives of the enterprise;
• take measures to ensure the smooth operation of production;
• inform, and not hide from the general director, all the shortcomings in the work of production and its supply, take measures to eliminate the causes and conditions that may contribute to the downtime of the enterprise, etc.

In general, filling this section with specifics directly depends on the specifics of the company's activities: if the main direction is production, then the section of duties of the first deputy director of the organization will mainly consist of responsibilities for managing and ensuring the technical and production activities of the enterprise.

Rights of the Deputy Director

This section of the job description indicates what rights the employee is vested with to solve everyday issues and implement their functional tasks. It is indicated what and from whom he can demand and in what form, to whom and what orders he is authorized to give. It is recommended to use predominantly verbs:

• demand;
• achieve;
• realize;
• make suggestions, etc.

For example, the Deputy Director for General Affairs has the right to:

• require that subordinate personnel strictly observe the rules for working with information and documents containing personal data of employees;
• manage subordinate units at their own discretion, distribute the load between units;
• make proposals to the management of the organization on measures of moral and material incentives for subordinate officials who achieve high results in their professional activities, etc.

A responsibility

What the employee is responsible for:

• for the achievement of specific indicators;
• for the effectiveness and efficiency of the work of the units supervised by him;
• for failure to take appropriate measures;
• for the safety of confidential information, etc.

For example, Deputy General Manager for economic activity responsible for:

• fulfillment of planned indicators of activity of subdivisions subordinate to him;
• the state of service discipline in subordinate units;
• providing timely reporting to tax and other regulatory authorities in the direction of their activities, etc.

Working conditions

If there are features of the work schedule, due to the functional duties that the Deputy General Director must perform, the job description must necessarily provide for them. This refers to a floating schedule for going to work, business trips, etc. These prescribed features must necessarily fully comply with the requirements of the Labor Code of the Russian Federation and safety requirements in the performance of work duties.

Sample Job Description for Deputy General Director of LLC (2020)

Signing, approval, familiarization and storage

Job description of the Deputy General Directors in a formalized form:

1. Signed by the developer (this is usually the head of the personnel department) and approved by the head of the organization. Its sheets are stitched.
2. Upon appointment, the employee familiarizes himself with the provisions of his job description, confirms the fact of familiarization with his own signature and receives a copy of the instruction in his hands. If necessary, he can be consulted by a lawyer or personnel officer.
3. The job description is stored in the order established in the organization in the personnel or accounting department.

(name of institution, organization)
APPROVE
(full name, signature)

“___” ______________ 200_

JOB INSTRUCTIONS OF THE DEPUTY DIRECTOR

I. General provisions
1. The deputy director belongs to the category of managers, is hired and dismissed by order of the director of the company.
2. A person who has a higher professional (technical or engineering and economic) education and at least 5 years of experience in managerial positions in the industry corresponding to the profile of the enterprise is appointed to the position of deputy director of the enterprise.
3. The Deputy Director reports directly to the Director.
4. In his activities, the Deputy Director is guided by:
– normative documents on issues of work performed;
- the charter of the enterprise;
- internal labor regulations;
– orders and directives of the Director;
- this job description.
5. The Deputy Director must know:
– legislative and regulatory legal acts regulating the production, economic and financial and economic activities of the company, resolutions of federal, regional and local authorities state power and management that determine priority areas for the development of the economy and the relevant industry;
- methodological and regulatory materials of other bodies related to the activities of the company;
- profile, specialization and features of the structure of the company;
– prospects for technical, economic and social development industries and firms;
- production capacity and human resources of the company;
- production technology of the company's products;
– tax and environmental legislation;
- the procedure for compiling and agreeing on business plans for the production, economic and financial and economic activities of the company;
– market methods business and management of the company;
- a system of economic indicators that allow the company to determine its position in the market and develop programs for entering new markets;
– the procedure for concluding and executing economic and financial contracts;
- market conditions;
- scientific and technological achievements and best practices in the relevant industry;
- management of the economy and finances of the company;
– organization of production and labor;
- the procedure for the development and conclusion of sectoral tariff agreements, collective agreements and the regulation of social and labor relations;
– labor legislation;
– rules and norms of labor protection;
- regulations business communication;
- rules and approaches to work with clients;
– internal labor regulations;
- rules and regulations of fire safety.
6. During the absence of the Deputy Director, his duties are performed in accordance with the established procedure by another Deputy Director, who is fully responsible for the proper performance of the assigned duties.

II. Job Responsibilities
1. The right to sign a number of documents.
2. Organizes the work and effective interaction of all structural divisions, shops and production units, increases the profitability of the company.
3. Develop and coordinate plans with the director of the company:
– development of production for a year;
- budgeting of the company (for a quarter, a year).
4. Solves issues related to the financial and economic and production and economic activities of the company.
5. Entrusts the conduct of certain areas of activity to other officials - heads of production units and branches of enterprises, as well as functional and production units.
6. Controls the work of all structural divisions of the company.
7. Organizes the current organizational and executive work of the entire company.
8. Ensures the fulfillment by the company of all obligations to suppliers, customers and creditors, including bank institutions, as well as economic and employment contracts.
9. Approves staffing firms, establishes official salaries and allowances quarterly or as needed.
10. Supervises the organization of work in the company to stimulate staff.
11. Ensures strict adherence to the mode of saving material, labor and financial resources.
12. Carries out work to improve the planning of economic and financial indicators of the enterprise, to create and improve standards for labor costs, expenditure of commodity material assets and use of production capacities.
13. Carries out control over the procedure for accounting for the receipt and expenditure of funds, the use of material assets.
14. Provides control over the course of observance of financial discipline.
15. Controls the timeliness of reporting on the results of economic reporting on the result of economic activity in the prescribed manner and deadlines for consideration by the director.
16. _________________________________________________________________.
17. _________________________________________________________________.

The Deputy Director has the right:
1. act on behalf of the company by proxy.
2. represent the interests of the company in relations with citizens, legal entities, public authorities and administrations by proxy and by order of the director.
3. check the activities of all departments of the enterprise in the field of economics and organization of production, give them appropriate instructions aimed at improving its efficiency.
4. require the subdivisions of the enterprise to submit materials necessary to fulfill the obligations provided for by this Regulation.
5. submit proposals to the director of the enterprise on encouraging employees of all departments for high economic performance and holding accountable for violations established requirements in the field of economics and organization of production.
6. _________________________________________________________________.
7. _________________________________________________________________.

IV. A responsibility

The Deputy Director is responsible for:
1. non-fulfillment (improper performance) of their official duties provided for by this job description, to the extent determined by the current labor legislation.
2. offenses committed in the course of their activities - within the limits determined by the current administrative, criminal and civil legislation.
3. infliction of material damage - within the limits determined by the current labor, criminal and civil legislation.
4. disclosure of commercial information.
5. Conducting without the permission of the director of interviews, meetings, negotiations related to the activities of the company.
6. violation of the requirements of discipline in accordance with the norms of the current labor legislation, for violation of the internal labor regulations in the company.
7. _________________________________________________________________.
8. _________________________________________________________________.

AGREED:
Supervisor
structural unit: _____ (signature) _______________ (full name) “____” ____________ ____.
Head of the Legal Department: _____ (signature) _____________ (full name) “____” ____________ ____.

Familiarized with the instruction: ________ (signature) _______________ (full name) “____” ____________ ____.

1. GENERAL PROVISIONS

1.1. This job description defines the functional duties, rights and responsibilities of the Deputy Director for Commercial Affairs of the enterprise (options: OJSC, CJSC, LLC, institutions, organizations).

1.2. The Deputy Director for Commercial Affairs is appointed to the position and dismissed in accordance with the procedure established by the current labor legislation by order of the director of the enterprise (options: OJSC, CJSC, LLC, institutions, organizations).

1.3. The Deputy Director for Commercial Affairs reports directly to the director of the enterprise (options: OJSC, CJSC, LLC, institutions, organizations).

1.4. A person who has a higher professional (economic or engineering and economic) education and at least _____ years of economic work experience in managerial positions is appointed to the position of Deputy Director for Commercial Affairs.

1.5. The Deputy Director of Commercial Affairs should know:

Legislative and regulatory legal acts regulating economic activity industry and financial and economic activities legal entities; profile, specialization, features of the structure of the enterprise (options: OJSC, CJSC, LLC, institutions, organizations); prospects for the technical and financial and economic situation of the enterprise (options: OJSC, CJSC, LLC, institutions, organizations); production capacity of the enterprise; fundamentals of production technology; the procedure for the development and approval of plans for the production, economic and financial and economic activities of the enterprise (options: OJSC, CJSC, LLC, institutions, organizations); market methods of management and financial management; the procedure for keeping records and compiling reports on economic and financial activities; organization financial work at the enterprise (options: in OJSC, CJSC, LLC, institution, organization), logistics, transport services and sales of products; organization of loading and unloading operations; procedure for developing standards working capital, consumption rates and inventories; the procedure for concluding and executing economic and financial contracts; economics, organization of production, labor and management; rules and norms of labor protection, safety measures, industrial sanitation and fire protection.

1.6. During the temporary absence of the Deputy Director for Commercial Affairs, his duties are assigned to _______________.

2. FUNCTIONAL RESPONSIBILITIES

Note. Functional responsibilities commercial directors are determined on the basis and to the extent of the qualification characteristics for the position of Deputy. Director of Commercial Affairs and can be supplemented, clarified in the preparation of the job description based on specific circumstances.

2.1. Manages the financial and economic activities of the enterprise in the field of logistics, procurement and storage of raw materials, marketing of products on the market and under supply contracts, transport and administrative services, ensuring the efficient and targeted use of material and financial resources, reducing their losses, accelerating turnover of working capital.

2.2. Organizes the participation of subordinate services and structural divisions in the preparation of long-term and current plans for the production and sale of products, determining a long-term strategy commercial activities and financial plans of the enterprise, as well as in the development of standards for the logistics of product quality, organization of storage and transportation of raw materials, marketing finished products.

2.3. Takes measures for the timely conclusion of economic and financial contracts with suppliers and consumers of raw materials and products, expansion of direct and long-term economic relations, ensures the fulfillment of contractual obligations for the supply of products (in terms of quantity, range, assortment, quality, timing and other conditions of supply).

2.4. Carries out control over the sale of products, logistics of the enterprise, financial and economic performance of the enterprise, over the correct expenditure of working capital and intended use bank credit, the termination of production of products that do not have a market, and ensures the timely payment of wages to workers and employees.

2.5. Leads the development of measures for resource conservation and the integrated use of material resources, the improvement of the rationing of the consumption of raw materials, materials, working capital and stocks of material assets, the improvement economic indicators and the formation of a system of economic indicators of the enterprise, increasing production efficiency, strengthening financial discipline, preventing the formation and elimination of excess stocks of inventory items, as well as overspending of material resources. Participates on behalf of the enterprise in fairs, auctions, exhibitions, exchanges for advertising and selling products.

2.6. Controls the observance of discipline in the performance of tasks and obligations for the supply of products and their compliance with business contracts, studies the market conditions for the products manufactured by the enterprise.

2.7. Organizes the work of warehousing, creates conditions for the proper storage and preservation of material resources and finished products.

2.8. Ensures the rational use of all modes of transport, the improvement of loading and unloading operations, takes measures to maximize the equipment of this service with the necessary mechanisms and devices.

2.9. Organizes work on the use and sale of secondary resources and by-products.

2.10. Ensures timely preparation of budget and other documents, calculations, established reporting on the implementation of plans for the sale of finished products, financial activities, logistics and transport.

2.11. Coordinates the work of subordinate departments and departments.

3. RIGHTS

The Deputy Director for Commercial Affairs has the right to:

3.1. To give instructions to subordinate employees, services and divisions, tasks on a range of issues included in his functional duties.

3.2. Control the implementation of planned targets, the timely execution of individual orders and tasks, the work of subordinate services and divisions.

3.3. Request and receive the necessary materials and documents related to the activities of the Deputy Director for Commercial Affairs from the services and divisions of the enterprise.

3.4. Enter into relationships with third-party institutions and organizations to resolve operational issues of production activities that fall within the competence of the Deputy Director for Commercial Affairs.

3.5. Represent the interests of the enterprise in third-party institutions and organizations on issues related to the production activities of the enterprise.

4. RESPONSIBILITY

Deputy The Commercial Director is responsible for:

4.1. Results and efficiency of production activity of the enterprise.

4.2. Failure to fulfill their functional duties, as well as the work of subordinate services and divisions on the issues of their production activities.

4.3. Inaccurate information about the status of the implementation of work plans of subordinate services and divisions.

4.4. Failure to comply with orders, instructions and instructions of the director of the enterprise.

4.5. Failure to take measures to suppress the identified violations of safety regulations, fire and other rules that pose a threat to the activities of the enterprise, its employees.

4.6. Failure to ensure compliance with labor and performance discipline by employees of subordinates of the service and personnel subordinate to Deputy. director of commercial affairs.

5. RIGHT TO SIGN. WORKING CONDITIONS

5.1. To ensure his activities, the Deputy Director for Commercial Affairs is granted the right to sign organizational and administrative documents on issues that are part of his functional duties.

5.2. The mode of work of the Deputy Director for Commercial Affairs is determined in accordance with the Internal Labor Regulations established at the enterprise.

5.3. Due to operational needs, the Deputy Director for Commercial Affairs may travel on business trips (including local ones).

5.4. To resolve operational issues related to the provision of production activities, the Deputy Director for Commercial Affairs may be allocated a company vehicle.

Other instructions in the section: