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Organizations, regardless of their form of ownership, must keep military records of their employees. The purpose of military registration is to ensure in peacetime the full and high-quality staffing of the Armed Forces of the Russian Federation, other troops, military formations and bodies, and during periods of mobilization, martial law and in wartime, also to meet the needs for human resources of state authorities, local governments and organizations ( subparagraph 6, paragraph 1, article 8 of the Federal Law dated 05.31.1996 No. 61-FZ, paragraph 2 of the Regulations Let us present step-by-step instructions for military registration in an organization 2020. Recall that for maintaining military registration in an organization, Methodological recommendations that are also relevant for 2020 year, were approved by the General Staff of the Armed Forces of the Russian Federation on July 11, 2017.

Step 1: appoint responsible persons

Who is responsible for military registration in organizations and who maintains it? Speaking about the organization of military registration in the company (step by step instructions), one should begin with the fact that it is necessary to determine those responsible for maintaining such records. The head of the organization is responsible for the state of military registration in the organization (clause 9 of the Regulations, approved by Government Decree of November 27, 2006 No. 719). And the person appointed by the head of the organization on the basis of an order is directly involved in maintaining military records. Of course, the obligation to maintain military records should be provided for as part of the official duties of such an employee.

The number of employees appointed responsible for maintaining military records in an organization depends on the number of employees on military records. To determine how many employees need to be allocated for military registration, it is necessary to establish the total number of citizens who are registered with the organization as of December 31 of the previous year (clause 13 of the Regulation, approved by Government Decree of November 27, 2006 No. 719). In this case, the following standards are used (clause 12 of the Regulations, approved by Government Decree of November 27, 2006 No. 719).

If the organization has 2 or more employees who keep military records, they are combined into a separate unit, called the military registration table.

At the same time, the head of the organization must not only appoint employees to maintain military records, but also provide them with specially equipped rooms and iron cabinets that would ensure the safety of documents on military records (clause 21 of the Regulation, approved by Government Decree of November 27, 2006 No. 719) .

Step 2: determine the circle of workers subject to military registration

According to the rules for maintaining military records in organizations in 2020, the following employees are subject to military registration (clause 14 of the Regulations

• conscripts;
• conscripts.

And for which employees military records are not kept?

Military records in organizations are not kept in relation, in particular, to the following employees (clause 15 of the Regulation, approved by Government Decree No. 719 of November 27, 2006):

• exempted from military duty in accordance with the Federal Law of March 28, 1998 No. 53-FZ “On military duty and military service”;
• female workers who do not have a military registration specialty;
• permanently residing outside the Russian Federation;
• employees with military ranks of officers and who are in the reserve of the SVR or the FSB.

Step 3: we receive documents for maintaining military records from conscripts and those liable for military service

Military registration in organizations and filling out personal cards is carried out on the basis of the following documents (clause 25 of the Methodological Recommendations, approved by the General Staff of the Armed Forces of the Russian Federation on July 11, 2017).

Step 4: we develop and maintain military registration documents

What documents should the organization keep for military registration?

As part of maintaining military records, the organization develops (maintains) the following documents (clause 39 of the Methodological Recommendations, approved by the General Staff of the Armed Forces of the Russian Federation on July 11, 2017):

• an order on the organization of military registration of citizens, including the reservation of citizens who are in reserve;
• file cabinet of personal cards form No. T-2. In section 2 “Information on military registration” of the employee’s personal card in the form No. T-2 (approved by the Decree of the State Statistics Committee of 01/05/2004 No. 1), military registration of conscripts and those liable for military service is maintained;
• a log of checks on the implementation of military registration and booking of citizens who are in the reserve of the Armed Forces of the Russian Federation;
• receipts for the receipt of military registration documents from citizens;
• official office work (separate matter) on the issues of maintaining military records of citizens and booking citizens who are in reserve in the organization;
• other documents in accordance with the requirements established by the federal executive authorities, executive authorities of the constituent entities of the Russian Federation, local governments and heads of organizations;
• reference information on military registration, mobilization training and mobilization.

Samples of documents necessary for maintaining military records in an organization can be found, in particular, in the Methodological Recommendations for Maintaining Military Records in Organizations (approved by the General Staff of the Armed Forces of the Russian Federation on July 11, 2017). Among the samples of military registration documents in the organization in the specified Methodological recommendations, for example, are given:

• order on the organization of military registration of citizens, incl. reservations of citizens who are in reserve;
• employee's personal card (form No. T-2);
• a receipt on the receipt of documents of military registration of citizens;
• a work plan for maintaining military records and booking citizens in the reserve;
• log of checks on the implementation of military registration and booking of citizens who are in the reserve of the Armed Forces of the Russian Federation.

Step 5: we perform and control the fulfillment of military registration duties

The duties of managers, as well as other employees responsible for military registration work, are provided for by the Federal Law of March 28, 1998 No. 53-FZ, as well as the Regulation, approved. Decree of the Government of November 27, 2006 No. 719.

Responsibility for violations in the conduct of military records

The current legislation provides for administrative liability in the form of a fine for violating certain instructions for maintaining military records in organizations. It is imposed on the head or other official responsible for military registration work.

The reality is that military accounting in many companies, especially small ones, is often carried out according to the principle “until the thunder breaks out, the personnel officer will not cross himself.” And although the fines for violating the rules for maintaining military records are small, the upcoming inspection still increases the interest of personnel managers in the topic of military records.

To meet the auditors from the Commissariat fully armed, a brief overview of the legal framework and current practice, prepared by specialists on the site, will help you.

What is a VUS?
First of all, we note that the obligation to keep military records is assigned to all organizations, regardless of their organizational and legal forms, in the federal law "On military duty and military service." In addition, the work of the personnel department for military registration is regulated by the federal laws "On Defense", "On mobilization training and mobilization in the Russian Federation", the Decree of the Government of the Russian Federation "On approval of the Regulations on military registration", Methodological recommendations of the General Staff of the Armed Forces of the Russian Federation on conducting military records in organizations. Finding them in the latest editions is not difficult.

Who should keep military records in the company - an exempt employee or a specialist combining this work with other duties? It depends on the size of the company's staff. If less than 500 people are registered, then the head has the right to assign all "military affairs" to one of the employees in combination. If the company has from 500 to 2000 persons liable for military service, one employee will be required to deal only with military registration, from 2000 to 4000 - two exempt workers, from 4000 to 7000 - three. For every subsequent 3,000 persons liable for military service, the company must allocate one more released employee.

If two or more specialists are engaged in military accounting in an organization, then such a mini-group has the right to be called a military accounting table. The military accounting table should be located in a specially equipped room, and documents should be stored in metal cabinets. All expenses for military accounting (salaries of specialists, purchase of safes) are paid by the company.

Employees maintaining military records are appointed not just by order of the head of the organization, but in agreement with the local military commissariat. Both the dismissal and any relocation of such an employee are agreed. And in the event of his temporary absence (for example, going on vacation), all documents under the act are transferred to the one who will perform these duties (this employee is also appointed by order of the head). At the same time, the availability of special registration forms must be verified with the data of the military registration and enlistment office.

"Reserves", conscripts and ladies
Which of the employees of the organization should be on military registration? First of all, these are men who are fit for military service for health reasons, that is, conscripts and citizens in the reserve. It is not necessary to take into account retirees, that is, those who have reached the age limit for being in the reserve or are declared unfit for military service for health reasons.

Women who are fit for military service for health reasons are also subject to military registration, if they have a military registration specialty - for example, doctors, nurses, meteorologists, signalmen, etc. (see the annex to the Regulations on military registration for a complete list).

When applying for a job, an employee is required to submit military registration documents to the military registration desk (or to the personnel department). For those who are in reserve, this may be a military ID or a temporary certificate issued instead of it, for conscripts - a certificate for citizens subject to conscription for military service (the so-called registration certificate).

On the basis of these documents, a personal card of an employee (form T-2) or a personal card of a civil servant (form N T-2 GS (MS)) is filled out. Information about military registration is entered in section 2. Moreover, if unspecified corrections, inaccuracies, forgeries, lack of sheets were found in the employee’s documents, or it turned out that the citizen is not fulfilling duties in the field of military registration, mobilization training and mobilization, the company is obliged to inform the military registration and enlistment office about this.

A specialist in military accounting is obliged to report within two weeks on all persons liable for military service recruited to the military registration and enlistment offices at the place of residence of citizens. Completed cards should be stored in a file cabinet consisting of four "boxes". In the first one there are personal cards for reserve officers, in the second - for ensigns, midshipmen, sergeants, foremen, soldiers and sailors of the reserve, in the third - for women liable for military service. Finally, in the fourth - for citizens subject to conscription for military service.

Information about military registration contained in personal cards must be checked at least once a year with the information contained in the documents of military registration of military registration and enlistment offices. It is assumed that an employee of the military enlistment office will come to your company for verification, however, judging by the professional forums of personnel officers, this is not always the case - in some cases, a military accounting specialist takes T-2 cards and goes to meet with the military himself.

What other information should be provided to the military registration and enlistment offices? Every year in September - lists of young men aged 15 and 16, and before November 1 - lists of young men who will turn 17 next year. However, not every company has such young employees.

In addition, the specialist in charge of military accounting is obliged to notify employees of calls to the military registration and enlistment office and provide them with the opportunity to appear on the agenda in a timely manner.

In case of verification...
As practice shows, the frequency of inspections of military records in commercial companies depends not only on the provision of the law (if the number of employees exceeds 500 people, inspections are carried out annually, in other cases - at least once every three years), but also on other factors - for example, office location. Judging by Internet forums, some companies (especially small ones and those located far from public transport routes) do not receive inspections from the military registration and enlistment office for 5-7 years. And yet, relying on chance is not worth it.

What does the examiner expect to see? First of all, the very fact of maintaining military records is an order to organize military records, to appoint an appropriate employee to a position, his job description, an annual work plan agreed with the military registration and enlistment office (and if the employee is released, then quarterly), a plan for reconciling cards. All these documents, together with the latest editions of regulatory documents, are best placed in a separate folder.

The inspector will no doubt ask if the company has a special metal filing cabinet. Particular attention is likely to be paid to the correctness of filling (and reconciliation) of T-2 cards, divided into four parts. A separate folder should also be created for booking documents, that is, for registering citizens who are on special military records.

If the company has cars or other vehicles, then the military transport duty applies to it. Therefore, the provision on military transport duty and documents on preparing equipment for transfer to the Armed Forces of the Russian Federation (if you have a mobilization task for equipment) are best combined into a separate folder.

Finally, be prepared to bring to the attention of the inspector the file in which all correspondence with the military commissariats is filed - providing the necessary information, notices of hiring and dismissal, etc.

About responsibility
What is the responsibility of the organization for non-compliance with the norms of military accounting? Fines are low these days. So, failure to notify citizens about their summons to the military registration and enlistment office entails a fine of 500-1000 rubles, failure to provide information about those who are or are required to be on military registration - 300-1000 rubles, failure to submit lists of citizens subject to initial military registration - 300-1000 rubles (for details, see Article 21 of the Code of Administrative Offenses).

If, in the field of military accounting, your company is a real role model and the quality of work in this direction is rated as “excellent”, then the military commissar will decide to introduce you to participate in the competition for the best organization in the field of military registration. You can proudly hang the corresponding diploma on the wall.

Military registration is a mandatory registration of all military personnel. Let's take a look at the steps to maintain military records in the organization.

Organization of military registration and its purpose

Maintaining such records is a mandatory and rather important point in the work of any legal entity. Art. 8 of the Federal Law No. 61-FZ of May 31, 1996. Maintaining paperwork for military service employees is regulated by Decree of the Government of the Russian Federation No. 719 dated November 27, 2006 (as amended on June 27, 2017). Military registration and enlistment offices regularly arrange record keeping checks, and fines are imposed for each identified item (Chapter 21 of the Code of Administrative Offenses of the Russian Federation).

The objectives of maintaining this type of accounting are formulated in clause 2 of Regulation No. 719:

1. In calm periods of life, accounting is ensuring the fulfillment of military duty by every person who must fulfill it, to control that the ranks of the armed forces are filled with military personnel.
2. But during the military situation, the registration of persons liable for military service is designed to help mobilize all the necessary people in a timely manner and fill state structures with the necessary working resource.

To comply with these goals, the state must have up-to-date information about conscripts, and the relevance of this information is precisely ensured by the employer by registering these persons.

The tasks of military registration are:

• observance by citizens of their military duties provided for by law, the inability to hide from the performance of public duty;
• correct documentation of accounting;
• analysis of the qualitative and quantitative composition of resources intended to protect the state and society.

The following categories of persons are subject to registration (clause 14 of Decree No. 719): men aged 18 to 27 who are required to be registered at the commissariats at the place of residence and are not in the reserve (conscripts), as well as citizens who are in the reserve ( conscripts).

The law includes women with military registration specialties, as well as men who:

• are in stock;
• dismissed from military service with enrollment in the reserve;
• completed training for reserve officers;
• did not complete military service for various reasons until the age of 27;
• completed alternative service.

There is no need to keep military records, for example, for employees released from military duties (limited fit, unfit, who served in another state), performing civilian alternative service, permanently residing outside the territory of the Russian Federation. Officers who are in the reserve of the SVR of Russia or the FSB of Russia, women, if they do not have a military specialty, are not subject to registration.

We have compiled step-by-step instructions for organizing military registration in an organization, it will help you understand the nuances of the procedure.

Who is in charge of military registration

The following persons are responsible for maintaining documentation on the registration of persons liable for military service at an enterprise of state or municipal ownership:

1. Organization director.
2. Head of Human Resources (or his deputy).
3. Clerk, secretary.

The best way to keep records is to create a military registration desk (VOS), but in small organizations this is not realistic. It is created when an institution employs from 2,000 to 4,000 people who are subject to military registration. In this case, two people are allocated for this work. In small organizations, the responsibility is assigned to one of the employees of the personnel department.

Regardless of the presence of a military registration desk, those responsible for accounting perform the following tasks.

1. They keep documentation of conscripts and those liable for military service from the personnel of the enterprise.
2. Ensure that the personnel of the enterprise perform military duties prescribed by the laws of the Russian Federation.
3. Documentation of information about conscription workers.
4. Interact with departments of the commissariat, state and municipal authorities on various issues.

Military registration in the organization: step-by-step instructions for 2020

This instruction is intended to help in maintaining military records in an organization in 2020 for organizations with state or municipal ownership.

Step 1. Determine and appoint responsible persons.

Military registration and booking in the organization, as well as the appointment of persons responsible for the implementation of these procedures, is prescribed in the order of the director of the enterprise. The order is issued every year. The form of this paper is proposed in the "Methodological recommendations for maintaining military records in organizations" (Approved by the General Staff of the Armed Forces of the Russian Federation) dated 07/11/2017

Step 2. We develop a work plan for military registration and booking.

It includes the name of each activity, deadlines, responsible persons and performance notes. The marks are certified by the signature of the responsible person.

Step 3. Create a check log.

This is a mandatory document approved by law. It contains data on inspections in this area, detected violations and instructions to eliminate violations.

Step 4. We are developing a regulation on office work for military registration.

The document is intended to streamline the workflow in this area at a state or municipal enterprise. An example provision structure should include:

1. General provisions (what the document is intended for, what items are present in it and what they regulate).
2. Documentation requirements.
3. Rules for preparing documents (indicate which papers must be certified by the signatures of responsible persons, whether it is possible to fill out forms by hand).
4. Information about the person responsible for registration, maintenance and storage of papers for military service employees, as well as his functions.
5. Rules and procedure for working with documents (when to draw up papers, when to transfer them to external authorities).
6. The procedure for storing and transferring papers to the archive.

Step 5. We fill in the primary documents for employment.

When employees are admitted to a state organization, primary documents are filled out for them (Chapter II, clause 17 of Resolution No. 719):

1. Registration cards (for conscripts).
2. Registration and alphabetical cards (for ensigns, midshipmen, foremen, sergeants, soldiers and sailors of the reserve).
3. Primary registration cards (for officers).
4. Personal cards (form T-2) containing general information, information about military registration, employment and transfers, attestations, advanced training, awards, vocational training, vacations, social benefits, dismissal.

If earlier papers for employees on which it is necessary to keep records were not kept at the enterprise, these documents are filled out for existing employees.

Step 6. We make out the stand.

Responsible for maintaining records for military service employees usually keep background information on this issue in folders. However, it is better to arrange an information stand. It clearly demonstrates the main points:

• for booking military service;
• on the goals and objectives of registration, maintenance and storage of documentation for military service workers;
• about responsibilities;
• about offenses;
• and an important announcement for conscripts

There are no stand design requirements. Here is an example of how it might look at a state-owned enterprise:

Legislation on military registration

Maintaining documentation for military personnel in state institutions is based on the "Methodological recommendations for maintaining military records in organizations" (Approved by the General Staff of the Armed Forces of the Russian Federation) dated April 11, 2008 and includes:

1. Control over the presence in the passports of citizens of the Russian Federation who are accepted for a position in the organization, marks of military duty.
2. Filling out personal cards (T-2 form) based on entries in other documents.
3. Explaining to employees how to perform their military duties.
4. Informing the military commissariats of all changes in the information in the passports of the employees of the organization for which records are kept, and violations.
5. Sending within 2 weeks to the military commissariats information about citizens liable for military service who have been hired or fired.
6. Annual data reconciliation.
7. Alert employees about calls to the military registration and enlistment offices and ensure their attendance.

The form of a personal card for employees of the T-2 enterprise was proposed by Decree of the State Statistics Committee of the Russian Federation No. 1. Our instructions for maintaining military records in organizations include filling out this form.

How does the military registration check work?

The verification of military registration is carried out by the military registration and enlistment office or local governments. In companies with more than 500 employees, inspections are usually carried out once a year. In small legal entities, inspections can be carried out no more than once every three years.

Auditors will be particularly interested in the following documents:

• order to maintain military records;
• a work plan for maintaining military records;
• personal cards of citizens for which records are kept;
• accounting audit log;
• a receipt for the receipt of military registration documents from citizens;
• official office work on the issue of maintaining military records.

When conducting an audit of the correctness of accounting, the supervisory authority evaluates:

• implementation and organization of military registration in the company;
• completeness and reliability of the information contained in the personal cards of employees for which records are kept.

The results of the verification of military records are entered into the journal

military records reporting

A specialist whose labor function is to maintain military records provides the following reports to the military registration and enlistment office:

1. For hired or dismissed employees subject to military registration - within 2 weeks.
2. For employees registered with the military or those who are required to be registered with the military - within 2 weeks from the receipt of the request.
3. For males 15 and 16 years old - once a year in September.
4. For males registering for the next year - once a year until November 01

Organization Responsibility

If an enterprise does not keep records of employees liable for military service and does not transfer data to military commissariats, it will face fines. In paragraph 21 of the Code of Administrative Offenses of the Russian Federation, their sizes are established depending on the violation, form of ownership and direction of the enterprise.

Both the head of the company and the person appointed responsible for its maintenance may bear administrative responsibility for not maintaining military records. A fine is issued by a person authorized by the military registration and enlistment office:

• if an employee of the state structure of medical and social expertise did not send to the military commissariat within the prescribed period information about persons liable for military service with disabilities - a fine in the amount of 300-500 rubles;
• if an employee of the civil registry office did not send information about the changes to the commissariat - a fine of 300-500 rubles;
• if the person responsible for maintaining the documentation did not provide information to the commissariat about recruited (or dismissed) citizens liable for military service - a fine of 300-1000 rubles.

Reservation of citizens in reserve

The procedure makes it possible to provide personnel (managers, specialists, highly qualified personnel) to enterprises in wartime and during the period when mobilization is announced. Citizens have a deferment from conscription for military service for mobilization, in wartime, from conscription for military training.

To book citizens, a special mobilization commission is created, which is created by the local authority of the municipality. They decide on the list of professions, age, rank. Further lists of positions are sent to the employer. They are brought to the responsible person under the signature. The employer, in turn, selects the appropriate personnel in the company's staff and fills out a special form.

If the organization makes reservations for citizens, then the organization needs to maintain additional documentation. For example, related to the issuance and registration of certificates of deferral (the company receives this form of strict accountability at the military registration and enlistment office), as well as an action plan for the presentation of these certificates. There is no approved form of the plan. The company develops it independently.

How to control

Control over the status of work on booking is carried out at least once every three years.

Every company has conscripts. This article will help you organize military registration. Read the proposed material that will help the employer to establish military registration work.

In accordance with the Federal Law "On Defense" dated May 31, 1996 No. 61-FZ (clause 6, clause 1, article 8) all organizations, regardless of their form of ownership, must keep military records. The process of military registration is regulated by Decree of the Government of the Russian Federation of November 27, 2006 No. 719 “On approval of the Regulations on military registration”.

Employers are required to issue certificates for the military registration and enlistment office to employees from other cities without registration

From February 18, 2020, in the case of hiring and dismissal of employees who are subject to military registration and do not have registration at the place of stay, organizations will have to issue them a special document for the military registration and enlistment office. Corresponding changes to the regulation on military registration (approved by Decree of the Government of the Russian Federation of November 27, 2006 No. 719).

It will be necessary to issue information when hiring and dismissing employees subject to military registration who:

• do not have registration at the place of residence and place of stay;
• arrived at the place of stay for a period of more than 3 months and do not have registration at the place of stay.

In turn, workers will have to submit this document to the military registration and enlistment office along with an application for military registration. The application form is also approved by Resolution No. 719.

It is necessary to report on the maintenance of military records to the military registration and enlistment offices at the location of the organization. This procedure follows from paragraphs 27, 30 and 32 of the Regulations, approved by Decree of the Government of the Russian Federation of November 27, 2006 No. 719.

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ORDER on the organization of military registration and reservation of citizens 2019 - 2020

Which of the employees should keep military records in the organization

The head of the organization is responsible for the state of military registration in the organization (clause 6, article 1 of the Law of March 28, 1998 No. 53-FZ, clause 9 of the Regulation, approved by Decree of the Government of the Russian Federation of November 27, 2006 No. 719). He may appoint an officer responsible for military registration work. For this, an order is issued. The order must also indicate the employee who will replace the person responsible for military registration during his absence (for example, vacations or business trips). In the event of a temporary absence, the employee responsible for military registration must, according to the act, transfer documents to the second employee for keeping records. This is stated in paragraph 22 of the Guidelines approved by the General Staff of the Armed Forces of the Russian Federation.

Is it possible to assign the responsibility for maintaining military records to an accountant

Yes, you can. To this end, the obligation to maintain military must be provided for in the employment contract or job description of the accountant (paragraph 2, letter from Rostrud dated October 31, 2007 No. 4412-6). If the duties of an employee do not provide for the maintenance of military records, then such work can be assigned to an accountant by issuing an internal combination or part-time job.

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Who is subject to military registration

According to paragraph 14 of Decree No. 719, employees subject to military registration include:

• conscripts;
• conscripts.

How to determine that an employee whom an organization hires is subject to military registration

The attitude to military duty can be determined by the passport of a citizen of the Russian Federation (clause 49 of resolution No. 719). When hiring a new employee, you need to check his passport. If a citizen is subject to military registration, then on the 13th page of the passport there will be a stamp "Conscript"(clause 11 of the Description of the passport form, approved by the Decree of the Government of the Russian Federation of July 8, 1997 No. 828).

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Which employees are not subject to military registration

According to paragraph 15 of the Regulations, approved by Decree of the Government of the Russian Federation of November 27, 2006 No. 719, employees are not subject to military registration:

• those released from military duty in accordance with Article 23 of the Law of March 28, 1998 No. 53-FZ (for example, those who were declared unfit or partially fit for military service for health reasons, who completed military service in another state, etc.);
• performing military service or alternative civilian service;
• women who do not have a military registration specialty;
• permanently residing outside of Russia;
• having military ranks of officers and staying in the reserve of the SVR of Russia and the FSB of Russia.

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Legislation on military registration at the enterprise

1. Labor Code of the Russian Federation ().
2. Federal Law No. 61-FZ of May 31, 1996 "On Defense" (clause 6, clause 1, article 8).
3. Decree of the Government of the Russian Federation of November 27, 2006 No. 719 "On approval of the Regulations on military registration" .
4. Guidelines for maintaining military records in organizations, approved. General Staff of the Armed Forces of the Russian Federation
5. Federal Law No. 53-FZ of March 28, 1998 "On military duty and military service".
6. "Rules for maintaining the Unified State Register of Legal Entities and providing information contained therein", approved by Decree of the Government of the Russian Federation of June 19, 2002 No. 438 (p. 19).
7. Code of Administrative Offenses of the Russian Federation ().

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Military registration documents

Keep military registration on the basis of military registration documents. They must be presented by citizens when applying for a job. If such documents are not presented, the organization is obliged to request information about the status of the person itself (clause 28 of the regulation, approved by Government Decree of November 27, 2006 No. 719, part 1 of article 65 of the Labor Code, decision of the Supreme Court of November 19, 2009 No. GKPI 09- 1351).

Military records include:

• for conscripts - a certificate of a citizen subject to conscription for military service;
• for men liable for military service - a military ID, a military ID of a reserve officer, a temporary certificate or a temporary certificate of a reserve officer.

The forms of military registration documents are given in Appendix 9 to the Instruction approved by Order of the Ministry of Defense dated July 18, 2014 No. 495.

Note: The form of registration card No. 18 and the deadlines for submission should be clarified at the military commissariat at the place of registration of the organization, since a single procedure is not fixed at the federal level.

The fact that women belong to the category of citizens liable for military service is confirmed by the stamp in the passport. This follows from paragraphs 28 and 49 of the regulation approved by Government Decree No. 719 dated November 27, 2006.

Is it possible to refuse to hire a person who has not presented documents of military registration

No you can not. Citizens liable for military service or conscripts present military registration documents when applying for a job. If there are no documents, the organization itself is obliged to request information about the status of the employee for the purposes of military registration (part 1 of article 65 of the Labor Code, decision of the Supreme Court of November 19, 2009 No. GKPI 09-1351).

There are no provisions in the Labor Code prohibiting the employment of citizens without military registration documents. If you refuse to hire such an applicant, you violate his labor rights (Articles 3 and 64 of the Labor Code).

About hiring an employee who did not present military registration documents, inform the military registration and enlistment office. If the organization does not fulfill this obligation, this may entail bringing to administrative responsibility (subparagraph “a”, paragraph 32 of the provision, approved by Government Decree No. 719 of November 27, 2006, part 3 of article 21.4 of the Code of Administrative Offenses).

Notification of the military registration and enlistment office, organization and maintenance of military records?

How to report draft dodgers to the military registration and enlistment office

From February 17, 2019, employers have new obligations provided for by the Federal Law of February 6, 2019 No. 8-FZ, which amended the law on military duty and military service. Now the heads (other responsible persons) of organizations must report to the military commissariats about employees who evade military registration, and also hand over referrals to the military registration and enlistment offices to the "evaders". In what form should such directions be drawn up? The answer to this question is contained in the letter of the Russian Ministry of Defense dated 01.03.19 No. 315/4/1023.

Under the new rules, employers must:

• send, within two weeks, information on cases of identification of citizens who are not registered with the military, but who are obliged to be on such a record;
• give these citizens referrals to the military registration and enlistment offices for military registration.

The form of referral to the military commissariat for military registration was approved by a joint order of the Ministry of Defense, the Ministry of Internal Affairs and the Federal Migration Service (.rtf 287 Kb) . There is also a form in which information about citizens who are not registered, but are obliged to be registered in the military.

Notice of the military registration and enlistment office

What report on military registration must be submitted before 08/25/2020. On the admission and dismissal of an employee who is subject to military registration, the employer is obliged to notify the military commissariat and (or) local authorities within two weeks (subparagraph “a”, paragraph 32 of the Regulation, approved by Decree of the Government of the Russian Federation of November 27, 2006 No. 719 ).

You can send information using the form given in Appendix 9 to the Guidelines approved by the Russian Ministry of Defense on July 11, 2017.

If such information is not provided, it will be imposed (part 3 of article 21.4 of the Code of Administrative Offenses of the Russian Federation).

Organization and maintenance of military records

Everything is described in great detail in the sources below.

• Source 1
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The military registration and enlistment office can check the correctness of the organization of military registration

Military commissariats check the maintenance of military records in organizations. Such inspections are carried out once a year for organizations with more than 500 employees and at least once every three years for employers with fewer employees.

During the inspection, the military commissariats establish:

• complete coverage of citizens by military registration;
• the quality of military registration;
• the completeness and reliability of the data contained in the personal cards of people subject to military registration;
• organizing and ensuring the fulfillment by citizens of duties on military registration, the fulfillment by officials of organizations of the requirements of legislation on military duty and military registration.

The military enlistment office communicates the results of checks to the heads of organizations and reflects them in the logs of checks on the implementation of military registration, which are conducted in military commissariats (local governments) and in organizations. The form of the journal was approved by order of the Russian Ministry of Defense dated July 18, 2014 No. 495.

If serious shortcomings are identified in the maintenance of military records by organizations, military commissars report this to the military commissariats of the constituent entities of the Russian Federation and a higher authority that has jurisdiction over the organization being inspected (if any). In addition, if certain violations in the field of military registration are revealed, the guilty employees of the organization may be held administratively liable under Articles 21.1–21.4 of the Code of Administrative Offenses of the Russian Federation.

Such rules are established by subparagraph 8 of paragraph 17 of the Regulations approved by Decree of the President of the Russian Federation of December 7, 2012 No. 1609, paragraphs 3–9 of Appendix 2 to the Instruction approved by order of the Russian Ministry of Defense of July 18, 2014 No. 495, and paragraph 1 of Article 26.1 of the Law dated December 26, 2008 No. 294-FZ.

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Do entrepreneurs need to keep military records of employees?

At the same time, he, like other employers, must request military registration documents from persons entering work (part 1, part 3, article 11, part 4, article 20 of the Labor Code of the Russian Federation).

However, responsibility for not reporting the admission of employees without military documents is provided only for organizations (). Therefore, an entrepreneur can maintain military registration documents (for example, enter information about military registration on an employee’s personal card), but is not required to provide information about employees to the military registration and enlistment office. In addition, the entrepreneur does not have the right to refuse employment to an applicant who has not submitted the necessary documents on military registration.

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PENALTY for violation of the procedure for maintaining military records

Note: Clause 54 of the Regulation approved by Decree of the Government of the Russian Federation of November 27, 2006 No. 719

For failure to submit within the prescribed period to the military commissariat or to another body that carries out military registration, lists of employees subject to initial military registration, a fine in the amount of 300 to 1000 rubles is imposed. ().

For failure to notify an employee of a call on the agenda of the military commissariat, as well as failure to ensure the possibility of timely appearance on call, a fine in the amount of 500 to 1000 rubles is provided. (Article 21.2 of the Code of Administrative Offenses of the Russian Federation).

Untimely submission of information about changes in the composition of permanently residing citizens or citizens staying for more than three months in a place of temporary residence, who are or are required to be registered with the military, is punishable by a fine in the amount of 300 to 1000 rubles. (Article 21.3 of the Code of Administrative Offenses of the Russian Federation).

For failure to provide information about hired / dismissed employees who are or are required to be registered with the military, the organization will have to pay from 300 to 1000 rubles. (Article 21.4 of the Code of Administrative Offenses of the Russian Federation).

Employees may also be held liable for non-fulfillment of military registration duties. For example, the non-appearance of a citizen who is or is obliged to be registered with the military at the call (summon) of the military commissariat at the appointed time and place without good reason entails a warning or the imposition of an administrative fine in the amount of 100 to 500 rubles. (Article 21.5 of the Code of Administrative Offenses of the Russian Federation). The same punishment threatens those who did not report within the prescribed period to the military enlistment office or to another body that carries out military registration, at the place of residence about a change in marital status, education, place of work, position.

All violations in the field of military registration, for which administrative responsibility has been established, do not apply to ongoing ones. The term for bringing to responsibility for them does not exceed two months from the date of commission (part 1 of article 4.5 of the Code of Administrative Offenses of the Russian Federation).

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The law requires keeping records of those liable for military service in organizations of all forms of ownership, and the state vigilantly monitors the implementation of this requirement. Moreover, the control becomes more and more strict. How to properly organize military records, how to report and avoid fines - read in our material.

From the article you will learn:

Organization of military registration in the organization

Military registration is a mandatory system of measures to create and update a single database of citizens of military age. The formation of such a database is regulated by law. Employers have a significant role and a high degree of responsibility in this matter.

Here are the main regulations to consider:

• Federal Law No. 53 of March 28, 1998 on military service.
• Regulations on military registration, approved by Decree No. 719 of 11/27/2006.
• Rules for booking military reserves, approved by Decree No. 156 of 03/17/2010.
• Instructions for booking citizens No. 664s dated 02/03/2015.
• Guidelines of the General Staff of the Armed Forces dated 11.07.2017.

Goals and objectives of military registration

The goals are described in detail in the Regulation (Resolution No. 719). Please note that in 2019 the document has undergone a number of changes. We advise you to read. In short, the goals of the organization of military registration and its purpose can be formulated as follows:

• In peacetime - control of the filling of the army, collection of up-to-date information about the population liable for military service.
• With a military threat - rapid mobilization and provision of the country with labor resources.

Thus, there is no point in raising the question of whether it is mandatory or not to maintain LS in an organization. It is necessary. The right question is: how to do it?

Who keeps military records in the organization

In small enterprises, this function is performed by personnel officers. But this approach is not acceptable everywhere. Here's who should keep military records in the organization, depending on the number of people liable for military service:

• Part-time job - if the university has less than 500 people.
• One full-time employee for 500-1999 counts.
• Two employees - for 2000–3999 accountable.

Two full-time accountants are the basis for the formation of a department. It is called the organization's military registration desk. If the company has more than 4,000 persons liable for military service, additional employees are taken to the department according to the principle “1 accountant per 3,000 registered”.

If it is impossible to limit yourself to a part-time job, the manager must not only appoint people who are responsible for the WU, but also provide jobs and equipment. We need metal cabinets and rooms equipped in accordance with the Regulations on Military Records.

During training under the professional retraining program "Organization of work with personnel" you will learn how to draw up personnel documentation according to the new rules, how to evaluate candidates and hire a new employee, how to implement professional standards and what to do if the qualifications of employees do not meet their requirements, and much more. Upon completion of the training course, an official diploma awaits you.

New rules for maintaining military records in the organization in 2020

Since 2019, new requirements have been added to the maintenance of military records in organizations. For example, if the company has employees liable for military service who are not registered, information about them must be transferred to the military registration and enlistment office, and the employees themselves should be given a referral to the commissariat. These clarifications to the law No. 53-FZ of March 28, 1998 were adopted on February 6, 2019.

Thus, the procedure for maintaining military records in the organization in 2019 became stricter, although it has not yet undergone fundamental changes. The same rules apply in 2020.

If you do not report within two weeks from the moment the “unrecorded” employee was identified, and this is found during the audit, there will be administrative penalties. By the way, fines may soon increase, the corresponding bill has already been approved in the first reading.

To make it easier for representatives of civilian enterprises to take a census of employees liable for military service, the General Staff of the Armed Forces has developed guidelines that will help establish military records at the enterprise from scratch. The manual describes in detail:

• Responsibilities of the staff responsible for the VU.
• Accounting documents and reports, which must be submitted to the commissariat. Also provided are standard forms and explanations for their completion.
• Lists of professions and specialties, representatives of which should be at the university.
• Responsibility for violations.

In short, the following are subject to mandatory military registration:

• All males aged 18–27 who are not enlisted.
• Men-reserves who are exempt from conscription.
• Men over 27 who received a deferment from military service.
• Women with military specialties.
• Citizens after retirement from the armed forces or alternative service.
• Specialists who graduated from the military department.

You do not need to put employees on the WU:

• Without Russian citizenship.
• On urgent duty.
• Living permanently outside of Russia.
• Serving a term of imprisonment.

In order to provide the country with valuable administrative and managerial personnel in case of hostilities, the state introduced the practice of booking. Some employers receive lists of such specialists by order of the commission of the Russian armed forces. Booked citizens who are in reserve are subject to separate accounting, for which the same persons are responsible as for the military. Such workers cannot be called up for mobilization or for military training in peacetime.

What information should military registration documents contain?

Main accounting documents:

• Personal cards of all employees subject to the VU (forms T-2, T-2GS - Annexes No. 5 and 6 of the manual).
• Journal of checks of the state of military registration.
• Receipts from employees that they received documents from the commissariat.
• List of booked specialists, as well as statements of issuance of certificates of deferment.
• Other accounting documents provided by law.

A personal card is a detailed document about a registered employee. The sample and the rules for filling it out are prescribed in Appendix No. 5 of the methodological recommendations (Appendix No. 6 - for municipal and civil servants). Among the required information:

• Full name, date of birth, marital status, citizenship.
• Address data, place of residence.
• Education, knowledge of foreign languages.
• Profession and work experience.
• Military rank, categories of validity and reserve.
• Information about job placement and transfers.

How to maintain a personal card, regulations do not explain. Goskomstat, in its Instructions No. 1 dated 05.01.2004, gave brief comments on how to fill in individual lines. The military registration and enlistment offices made detailed instructions, but it only concerns information about the VU. As a result, there are problems with the GIT. The experts of the magazine "Handbook of Personnel Officer" sorted out the mistakes that personnel officers most often make in personal cards. Use these tips when you make notes in a document.

Reports on military registration in the organization 2020

In the list of reporting documentation:

• Report on working stockpiles and reserved citizens (Form 6 is contained in Appendix No. 6 to the guidelines).
• Information on the availability of labor resources for periods of hostilities and mobilization (Form 19 from Appendix No. 18 of the manual).
• Account card (Form 18, Appendix No. 13).

Most reports are annual and must contain information as of December 31 of the reporting year. But you should keep records constantly, as there may be untimely requests from the commissariat or checks.

Delays in reporting, violations in registration activities, failure to provide information about military service employees - all these are reasons for administrative penalties. Here are the main “risk areas” associated with ES reporting:

• Data on hired and dismissed employees who are subject to accounting must be transferred to the military registration and enlistment office no later than two weeks from the date of the event. The report form is in Appendix No. 9.
• If an employee receives a summons to the military registration and enlistment office, he must hand it over against signature. Release to the commissariat is also mandatory. Employee refusing a summons? Make an act. This way you can prove to the inspectors that you have fulfilled your obligation to notify.
• Lists should be submitted to the commissariat in time for initial military registration. By March 31, you must provide the military registration and enlistment office with the data of employees who will turn 17 this year. The form of the lists is in Appendix No. 11 of the manual.

In order not to fall into other "pitfalls", carefully study the Law on Military Service.

Order on the organization of military registration - sample 2019-2020

In any company, military accounting is initiated by the management - an appropriate order is issued for this. You also need a plan of accounting work and a directory of responsibilities for accounting and mobilization activities.

Military registration in the organization: step-by-step instructions 2019-2020 for a beginner

Summing up, we will formulate 5 main steps of military accounting at enterprises.

Step 1. Issue an order to maintain military records and reservations in the organization. At this stage, it is necessary to develop and approve an accounting plan, appoint responsible executors.

Step 2. Generate lists of employees subject to VU. In this case, be guided by p.p. 14 and 15 of the Regulation, approved by Resolution No. 719.

Step 3. Get and fill in the necessary accounting documents. Guidelines from the General Staff of the Armed Forces will help.

Step 4. Fulfill the obligations stipulated by the Regulations and Federal Law No. 53.

Step 5. Provide the commissariat with up-to-date information and annual reports in a timely manner. Be prepared to respond promptly to requests for information from military registration and enlistment offices.

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